As we approach the end of 2025 and prepare for the year ahead, it is important for company directors and people with significant control to understand the recent changes at Companies House and what they mean in practice.
Under the Economic Crime and Corporate Transparency Act 2023, the role of Companies House has expanded significantly. The reforms are designed to improve transparency, prevent fraud, and ensure the information held on the public register is accurate and trustworthy. One of the most important changes now in force is mandatory identity verification.
What is identity verification
Identity verification is a legal requirement confirming the real identity of individuals who own or control UK companies.
Since 18 November 2025, all company directors and people with significant control must verify their identity with Companies House, whether they are UK based or overseas. Once verified, individuals receive a Companies House personal code, which links them to their company role and must be used when filing or updating company information, including confirmation statements and director changes.
Who is affected
This requirement applies to:
- New directors and people with significant control before appointment
- Existing directors and people with significant control within 12 months, linked to the next Confirmation Statement
A person with significant control is generally someone who owns more than 25% of shares or voting rights, has the right to appoint or remove directors, or exercises significant influence over the company.
Why this change matters
Previously, Companies House accepted information largely without verification, which made it easier for companies to be misused for fraudulent or misleading activity.
The new rules aim to protect legitimate businesses, improve confidence for banks and advisers, and reduce economic crime. As enforcement powers increase, incomplete or inaccurate records are more likely to be challenged.
How identity verification is completed
Identity can be verified either directly with Companies House using GOV.UK One Login, or through an Authorised Corporate Service Provider, such as Nordens. Using an authorised provider can reduce errors and help avoid delays that could affect filings.
What happens if identity verification is not completed
If identity verification has not been completed:
- Companies House will reject filings or prevent submissions
- Directors may be unable to make changes to company records
- Acting as a director without verification may result in penalties or further enforcement action
Preparing for 2026 and how Nordens can support you
For many companies, identity verification is now linked to the next Confirmation Statement. If verification is missing at the time of filing, this can delay the process and disrupt normal company administration.
As the new year approaches, now is the right time to review your Companies House records and confirm that identity verification has been completed where required.
Nordens is an Authorised Corporate Service Provider and can complete identity verification on your behalf, as well as advise on the wider Companies House reforms.
Please note that our team will be on a short winter break over the Christmas and New Year period and will be back in the office from 2 January, when we will be able to support you with identity verification and related requirements.
This service is available to both clients and non clients.
Taking action early helps ensure compliance, avoids delays, and gives you confidence that your company is ready for 2026.
If you would like guidance or support, the team at Nordens is here to help.
